Implemented

Accounting, billing & payments

QuickBooks Online

Read and write QuickBooks Online invoices, bills, payments, items, vendors, estimates, journals and time activity.

Reduce manual data entry between business systems.

Build a flow with QuickBooks Online Provider API documentation

Source actions

Destination actions

Data types

Validation status

Implemented · fixture tested.

Implementation is checked against provider-shaped fixtures for every action, authentication failures, rate limits, pagination and duplicate safety. Provider sandbox and authorised account validation are recorded separately when credential-backed runs are completed.

What you can map

accounts

List accounts
Source
Incremental
Chart of accounts with type, classification and current balance.

bill payments

List bill payments
Source
Incremental
Payments recorded against vendor bills by cheque or credit card.

bills

Create bill
Destination
Duplicate protected
Creates a vendor bill with item or account expense lines.
List bills
Source
Incremental
Vendor bills with expense lines and open balances.
Update bill
Destination
Duplicate protected
Sparse update of a bill using its Id and current SyncToken.

classes

List classes
Source
Incremental
Classes used to segment transactions.

credit memos

List credit memos
Source
Incremental
Customer credit memos with remaining credit.

customers

List Customers
Source
List operation for Customers.
Upsert Customers
Destination
Duplicate protected
Upsert operation for Customers.

departments

List locations (departments)
Source
Incremental
Locations, called departments in the API.

employees

List employees
Source
Incremental
Employees for time tracking and expense attribution.

estimates

Create estimate
Destination
Duplicate protected
Creates a customer estimate.
List estimates
Source
Incremental
Quotes and estimates with status, expiry and lines.
Update estimate
Destination
Duplicate protected
Sparse update of an estimate using its Id and current SyncToken.

invoices

Create invoice
Destination
Duplicate protected
Creates a sales invoice for a customer.
List invoices
Source
Incremental
Sales invoices with lines, balances, linked payments and custom fields.
Update invoice
Destination
Duplicate protected
Sparse update of an invoice using its Id and current SyncToken.

items

Create item
Destination
Duplicate protected
Creates a service, non-inventory or inventory item.
List items
Source
Incremental
Products and services with prices, accounts and quantity on hand.
Update item
Destination
Duplicate protected
Sparse update of an item using its Id and current SyncToken.

journal entries

Create journal entry
Destination
Duplicate protected
Posts a balanced journal entry; debits must equal credits.
List journal entries
Source
Incremental
Manual journal entries with debit and credit lines.

payments

Record customer payment
Destination
Duplicate protected
Records a payment already received from a customer and applies it to invoices. No money is collected.
List customer payments
Source
Incremental
Received customer payments and the invoices they settle.

purchase orders

Create purchase order
Destination
Duplicate protected
Creates a purchase order for a vendor.
List purchase orders
Source
Incremental
Purchase orders with status and lines.
Update purchase order
Destination
Duplicate protected
Sparse update of a purchase order using its Id and current SyncToken.

sales receipts

Create sales receipt
Destination
Duplicate protected
Records a sale that was already paid. No card or bank payment is processed by this operation.
List sales receipts
Source
Incremental
Sales paid at the time of sale.

tax codes

List tax codes
Source
Sales and purchase tax codes.

time activities

Create time activity
Destination
Duplicate protected
Records time worked by an employee or vendor.
List time activities
Source
Incremental
Time recorded by employees or vendors, with billable status.

vendors

Create vendor
Destination
Duplicate protected
Creates a supplier.
List vendors
Source
Incremental
Suppliers with contact details, balances and 1099 status.
Update vendor
Destination
Duplicate protected
Sparse update of a vendor using its Id and current SyncToken.

Authentication

QuickBooks OAuth 2.0 access token (com.intuit.quickbooks.accounting scope)

Plans and access

QuickBooks Online Simple Start, Essentials, Plus and Advanced. Entities follow the company subscription: purchase orders, classes, locations and inventory need Plus or Advanced.

Test environment

Intuit developer accounts include sandbox companies at sandbox-quickbooks.api.intuit.com.

Rate limits

500 requests per minute per company and 10 concurrent requests; HTTP 429 when exceeded.

Provider events

QuickBooks webhooks notify entity create, update and delete events. Nexra event triggers are not yet available; flows run on demand or on a schedule.

Before you build a flow

QuickBooks Online customers only. Display-name matched writes use SyncToken concurrency and request IDs. OAuth access tokens expire; automatic refresh and credential-backed certification remain pending. Desktop uses a separate connector.
Requests use minor version 75, the minimum QuickBooks serves since August 2025.
The saved access token is used as-is, like the built-in adapter; QuickBooks access tokens expire after one hour and must be renewed outside this recipe.
Long Nexra idempotency keys are hashed to the documented 50-character requestid limit.
Custom fields are written as string custom fields (up to three per transaction); other custom field types are read only.
Tax codes are read without an updatedSince filter; QuickBooks does not document MetaData filtering for TaxCode.
Deletes, voids and payment processing are not implemented.